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Omnitracs Knowledge Base

Accessing Asset Information

Your company controls the assets (vehicles and drivers) for which you can view information. Based on your role, you may have permission to access all asset data (unrestricted), or access may be restricted to the assets in the global groups you are a member of (authorized assets). Global groups also provide a way to filter the assets you are currently working with (selected assets).

In applications that recognize global groups, you are always working with the selected, authorized assets based on the global group filter at the top of every page. Applications can provide an internal group list to use also for filtering. Here is a list of applications, groups that appear in the filter, and the categories of information controlled by the filter:

  • QTRACS: coverage groups (internal, vehicles only) and global groups. Controls access to vehicle, position, and driver event information, and available mailbox entities.
  • Performance Monitoring: global groups only. Controls access to performance data for vehicles and drivers in all pages, including report generation.
  • Vehicle Maintenance (VM): global groups only. Applies only to vehicle data; driver data is not used in VM.
  • Trip Manager, Vehicle Inspection Report (VIR): global groups only. These applications begin to recognize global groups in April 2013.

You can see which groups you are a member of by clicking the link just below your name in the upper, right corner of every application page. The global group filter lists internal (if applicable) and global groups you can select as a filter. Unrestricted users see all internal and visible global groups. Restricted users see the internal and global groups they are a member of.

Initially, you are viewing assets for all internal and global groups with no filters. The link text indicates which groups' assets you see:

  • Unrestricted user: "all assets" in the Performance Monitoring and QTRACS applications; "all authorized assets" in other applications.
  • Restricted user: "all authorized assets"

Check the Filter by the groups below box and check to select groups whose assets you want to work with. If you select one or more groups, the text changes to:

  • A group name, if working with a single group
  • "multiple global groups" or "multiple groups" if working with more than one but not all global groups
  • "multiple <internal name> groups" if working with more than one but not all internal groups
  • "multiple groups" if working with a combination of global and internal groups
  • When you're finished selecting groups, click Done. The selection persists until you log out or change it.

After selecting the groups you work with most of the time, click Set as default to reset your default view for the application you are working in. The default view settings apply only to the computer on which you set them, and only to the current application.

If a global group appears in your list more than once because it is a child group to multiple parent groups, you can check or uncheck the box next to one listing of the group to select or deselect all listings.

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