When drive time accumulates on a vehicle that's not associated with a driver ID, you can credit that time to a driver or assign no driver (for example, when maintenance is driving a vehicle in the yard). These unknown or unassigned driving events are generated if no driver logs in and drives or the driver mistyped their login.
From here you can view those driving events and identify vehicles that had their unassigned or unknown driving events credited to drivers.
- Select the Vehicles tab.
- Select the way you want to list vehicles (All, Depot, Vehicle Group, Vehicle, or Search).
- If you are only looking for records with no driver assigned, check Unassigned Driving Events, Unknown Driving Events, and/or Assigned Driving Events.
- Select the date range to include.
- Select Go.
Depending on your filters, the list of vehicles includes any vehicle with duty status records starting with the From date you defined in the date range. The number in the Assignable Events column indicates how many events for that vehicle need to be assigned and the icon indicates the type of event. The unassigned driving icon indicates that there are Unassigned Driving Events. The unknown driver icon indicates that there are Unknown Driver Events. If there are no assignable events, or all of the assignable events have been assigned, this field is blank.
- Select the tractor number to see the duty status records for that vehicle.
The list of duty status records you see refreshed on the Vehicle tab inherits the filters you assigned for the Vehicles list. You can change them if you need to view only unassigned driving events, for example.
- Check the box next to the event you want to assign.
Other assignable events in the list that can be assigned at the same time are highlighted, and the checkbox disappears for all other events. The buttons at the top of the table also become active or inactive depending on the the actions you are able to take for the event you selected. If you check a Personal Conveyance event, for instance, the Driver/Codriver and Unassign buttons are available but the No driver button is grayed out.
- Check as many highlighted events as you want to assign to the same driver and/or co-driver.
- To assign the event or events to a driver or co-driver, select the Driver/CoDriver button. An assignment window opens with the driver radio button selected.
- Select the Driver or CoDriver radio button as appropriate.
- Search for and select a driver or co-driver by:
- Selecting a depot or driver group, and then selecting a driver from that group
- Typing the driver name or driver ID, and selecting the driver from the search results
- Selecting from a list of the most recent drivers (drivers on the vehicle within 7 days of the date range you specified).
- Select Save.
The driver or co-driver is assigned to the duty status event and the event is removed from the unassigned duty status list. The unassigned driving or unknown driver icons appear dimmed, so their previous state is retained.
- To assign no driver, or to unassign the event from the selected driver, check No Driver or unassign CoDriver.
The no-driver designation is applied to the duty status event and the event is removed from the unassigned duty status list. The unassigned driving or unknown driver icons appear dimmed, so their previous state is retained.
A pop-up window describes the time span of records that are affected by this change. This is to assist you in case there are additional records affected that you may want to edit instead of completing the unassignment.
Note: You can only unassign events that have been assigned; driving time that was logged under a valid driver login must be edited if it needs correction.
- Select a reason from the drop-down menu, or type a reason in the text field.
- Select Save.
Select Continue.The driver or co-driver you previously assigned is removed.