The Omnitracs Tax Manager interface is optimized to keep you on a single screen, eliminating the distractions of having new windows or browser tabs opening whenever you click your mouse.
The Fuel Purchases screen is a list of Fuel Purchase records currently entered in the Omnitracs system. Ten records are shown at a time. You can page through the list of records by using the navigation aids at the bottom of the screen.
Previous (left arrow) - will navigate to the previous page of records.
Next (right arrow) - will navigate to the next page of records.
Numbered (e.g., 1,2,3) - select any number to navigate to that specific page of Fuel Purchase records.
|Row. Select any row to bring up the Edit Fuel Receipt window.|
|Navigation Tabs. Navigate to any tab by clicking on it. The current tab is underlined.|
|Add Fuel Receipt. Click on this button to add a new Fuel Receipt.|
|Records Navigation bar. Navigate through the current window's records by selecting numbers, back arrows, or forward arrows.|
Adding Fuel Receipts
Perform the following to add a Fuel Receipt.
- From the Fuel Purchases screen, select the Add Fuel Receipt button. The New Fuel Receipt screen appears.
- Enter information into the fields as necessary. Fields highlighted in red are required.
- Enter any relevant comments in the Comments field, and select Save.
New Fuel Receipt Field Definitions
|Jurisdiction||Drop-down menu, State or Province||Jurisdiction in which fuel was purchased.|
|City||Alphanumeric||City in which fuel was purchased.|
|Vehicle ID *||Drop-down menu, varies by completely||Vehicle ID for whom fuel was purchased.|
|Date||Date (MM/DD/YYYY)||Date of fuel purchase. You can navigate to the next individual value in the field (e.g., move from month to day) by pressing TAB.|
|Time||Time (HH:MM / AM / PM)||Time of fuel purchase. You can navigate to the next individual value in the field (e.g., move from hours to minutes) by pressing TAB.|
|Volume *||Numeric||The number of fuel units (gallons or liters) purchased.|
|Units||Drop-down||The unit used to measure fuel, gallons or liters.|
|Vendor||Alphanumeric||Vendor from whom fuel was purchased.|
|Card Number||Alphanumeric||Card number used to purchase the fuel.|
|Total Price||Numeric||Amount charged.|
|Comments||Alphanumeric||Enter any comments about this purchase.|
Editing Fuel Receipts
Clicking on an entry in the Fuel Purchases screen brings up the Edit Fuel Receipt window. Perform the following to edit a Fuel Receipt entry.
- Select the Edit icon . The fields in the Edit Fuel Receipt window become editable.
- Edit the fields as necessary.
- Enter any comments in the Comments field. This may be a good practice for edited receipts, as it allows the editor to make notes as to why the receipt is being edited.
- Select Save.
Edit Fuel Receipt Field Definitions
The field definitions for the Edit Fuel Receipt window are the same as the definitions for the New Fuel Receipt window.