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Omnitracs Knowledge Base

The Fuel Screen

Overview

The Omnitracs Tax Manager interface is optimized to keep you on a single screen, eliminating the distractions of having new windows or browser tabs opening whenever you click your mouse.

Navigation

The Fuel Purchases screen is a list of Fuel Purchase records currently entered in the Omnitracs system.  Ten records are shown at a time.  You can page through the list of records by using the navigation aids at the bottom of the screen.

Previous (left arrow) - will navigate to the previous page of records.

Next (right arrow) - will navigate to the next page of records.

Numbered (e.g., 1,2,3) - select any number to navigate to that specific page of Fuel Purchase records.

Fuel Purchases Screen Nav.png

One.png Row.  Select any row to bring up the Edit Fuel Receipt window.
Two.png Navigation Tabs.  Navigate to any tab by clicking on it.  The current tab is underlined.
Three.png Add Fuel Receipt.  Click on this button to add a new Fuel Receipt.
Four.png Records Navigation bar.  Navigate through the current window's records by selecting numbers, back arrows, or forward arrows.

 

Adding Fuel Receipts

Perform the following to add a Fuel Receipt.

  1. From the Fuel Purchases screen, select the Add Fuel Receipt button.  The New Fuel Receipt screen appears.
  2. Enter information into the fields as necessary.  Fields highlighted in red are required.
  3. Enter any relevant comments in the Comments field, and select Save.

New Fuel Receipts Window

 

New Fuel Receipt Field Definitions

 

Field Values Definition
Jurisdiction Drop-down menu, State or Province Jurisdiction in which fuel was purchased.
City Alphanumeric City in which fuel was purchased.
Vehicle ID * Drop-down menu, varies by completely Vehicle ID for whom fuel was purchased.
Date Date (MM/DD/YYYY) Date of fuel purchase.  You can navigate to the next individual value in the field (e.g., move from month to day) by pressing TAB.
Time Time (HH:MM / AM / PM) Time of fuel purchase.  You can navigate to the next individual value in the field (e.g., move from hours to minutes) by pressing TAB.
Site Alphanumeric  
Volume * Numeric The number of fuel units (gallons or liters) purchased.
Units Drop-down The unit used to measure fuel, gallons or liters.
Vendor Alphanumeric Vendor from whom fuel was purchased.
Card Number Alphanumeric Card number used to purchase the fuel.
Total Price Numeric Amount charged.
Currency Drop-down Currency used.
Invoice Alphanumeric  
Comments Alphanumeric Enter any comments about this purchase.

 

Editing Fuel Receipts

Clicking on an entry in the Fuel Purchases screen brings up the Edit Fuel Receipt window.  Perform the following to edit a Fuel Receipt entry.

  1. Select the Edit icon Edit Icon.  The fields in the Edit Fuel Receipt window become editable.
  2. Edit the fields as necessary.
  3. Enter any comments in the Comments field.  This may be a good practice for edited receipts, as it allows the editor to make notes as to why the receipt is being edited.
  4. Select Save.

 

Edit Fuel Receipt Field Definitions

The field definitions for the Edit Fuel Receipt window are the same as the definitions for the New Fuel Receipt window.

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