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Omnitracs Knowledge Base

The Vehicle Screen

This topic describes how to add a vehicle to Tax Manager, as well as the information that can be entered.

The Vehicle screen is a list of vehicles currently entered in the Omnitracs system. From this screen, you can add or edit the vehicles in your fleet. To open the Vehicle screen, click Vehicles in the top banner. 

VehicleMenu.png

When the Vehicle screen opens all items are displayed in a paged list. To move from page to page, click the page number or arrows on the page bar at the bottom of the list.

Vehicles.png 

There are several ways you can affect the items are that are displayed. 

To change the number of items shown on a single page, click the Records per Page arrow and choose the appropriate number.

To limit the list to only selected items, click the Filter icon.
FilterIcon.png

The Filter panel opens. You can choose to filter on a Vehicle ID and/or Tax Account. Choose the proper criteria; items that meet at least one of the selected criteria will be displayed in the list. 

  • Vehicle ID - click Vehicle ID; a Search field opens. Start typing the vehicle ID in the field. A list of IDs that match the search pops up, select the IDs you want to include in the list. 
  • Tax Account - click the arrow to open a list of tax accounts. Click on the tax account you want to include in the list. 

Note: If Tax Account is part of the filter, all vehicles in that tax account will be shown until additional filters are applied. 

Once you have all of your filters selected, click the Apply button. The list is filtered to show only those items that meet at least one of the selected criteria. 

Adding a Vehicle

  1. From the Vehicles screen, click the Add Vehicles button. The Add Vehicles screen opens. 
  2. Enter information into the fields as necessary.  Fields highlighted in red are required.
  3. Select Save to save the vehicle. 

Vehicle Field Definitions

Field Values Requirements
Vehicle ID  Alphanumeric  The vehicle's unique identifier. 
VIN  Alphanumeric  The vehicle's VIN.
License Plate  Alphanumeric  The vehicle's license plate number. This field must be completed.
License Plate State  Alphanumeric  The state that issued the license plate. This field must be completed.
Engine Hours  Numeric  The number of hours on the engine. 
State Province  Alphanumeric The state/province the vehicle is registered in.
Country  Alphanumeric  The country the vehicle is registered in. 
Odometer  Numeric The vehicle's odometer reading. 
Odometer Reading Date  Calendar Drop Down The date the of the odometer reading. 
Odometer Reading Time  Clock Drop Down The time of the odometer reading. 
IFTA Reportable  Drop Down Indicates if the vehicle is required to report IFTA information. This field must be completed.
Vehicle Type  Drop Down Indicates if the vehicle is a tractor, trailer, or unknown. This field must be completed.
Manufacturer  Alphanumeric The manufacturer of the vehicle. 
Year Alphanumeric The year the vehicle was manufactured. 
Model Alphanumeric The vehicle's model.
Manufacturer Date Calendar Drop Down The date the vehicle was manufactured. 
Manufacturer Time Clock Drop Down The time the vehicle was manufactured.
Transmission Manufacturer Alphanumeric The company that manufactured the vehicle's transmission.
Transmission Type Alphanumeric The type of transmission.
Horsepower Numeric The vehicle's horsepower. 
Unladen Gross Vehicle Weight Numeric The tractor/trailers unloaded weight as noted on the vehicle's registration. You can enter the weight in either kilograms (kg) or pounds (lb) but it will be converted and displayed in pounds. This field must be completed.
Fuel Draw Capacity Numeric  
Auxiliary Numeric  
Electric Engine Drop Down Indicates if the vehicle has an electric engine. 
Berth Drop Down Indicates if the vehicle has a sleeper berth.
Leased Drop Down Indicates if the vehicle is leased.
Vehicle Status Drop Down Indicates if the vehicle is active and needs to have taxes filed or not. 
Start Date Calendar Drop Down The date the vehicle was added to the fleet. 
Start Time Clock Drop Down The time the vehicle was added to the fleet. 
Termination Date Calendar Drop Down The date the vehicle was removed from the fleet. 
Termination Time Clock Drop Down The time the vehicle was removed from the fleet. 
Owner Operator Name Alpha Numeric The name of the owner operator. 
Combined Axles Numeric The total number of axles on the combined tractor and trailer. This should be the same as the total of the Tractor Axles and Trailer Axles. This field must be completed.
Fuel Type Alpha Numeric The type of fuel used to power the tractor or trailer. 
IFTA Decal # Alpha Numeric Two fields to enter the current IFTA permit numbers. 
Licensed Gross Weight Numeric The maximum weight allowed for the tractor/trailer when it was registered with the state or province. You can enter the weight in either kilograms (kg) or pounds (lb) but it will be converted and displayed in pounds. 
NY HUT# Alpha Numeric A single field to to enter the current NY HUT permit number. This field must be completed if finling NY HUT.
Tractor Axles Numeric The number of axles if the vehicle is a tractor. 
Trailer Axles Numeric The number of axles if the vehicle is a trailer. Enter the highest axle combination used by the vehicle. 
Trailer Unladen Gross Weight Numeric The unloaded weight of the trailer as indicated on the vehicle registration. Use the heaviest weighted trailer in the fleet. You can enter the weight in either kilograms (kg) or pounds (lb) but it will be converted and displayed in pounds. This field must be completed.
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