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Omnitracs Knowledge Base

The Reports Screen

Overview

As commercial motor vehicles buy fuel, any fuel tax paid to the states is credited to that licensee's account. At the end of the fiscal quarter, the licensee completes the fuel tax report, listing all miles traveled in all participating jurisdictions and all gallons purchased in all jurisdictions. Then the average miles per gallon is applied to the miles traveled to determine the tax liability to each jurisdiction. Three states—Kentucky, New Mexico, and New York—have "weight-mile" taxes in addition to the standard fuel tax; Oregon has just a weight-mile tax.

Any fuel taxes due (or refunds due) are then paid to (or by, in the case of a refund) the base jurisdiction that issued the license. The member jurisdictions then take care of transferring the funds accordingly. Audits are conducted only by the base state and fuel bonds are rarely required.

IFTA requires payment to the base jurisdiction in that filing month and no later or the company will be fined. 

Reports - Basic Navigation

Four different reports can be run from the Standard Reports screen—the Distance by Jurisdiction report, the Fuel by Jurisdiction report, the Fleet report, and the Fuel Efficiency report. 

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Selecting a report will bring up that report's screen.  Selecting the Settings icon Settings Icon will bring up a Filters menu, which you can use to tailor the reporting period by Date, Vehicle, or Jurisdiction.

Report with menu 

Distance By Jurisdiction Report

The Distance by Jurisdiction Report is used to determine the total distance driven in each jurisdiction by each vehicle. You can view the Distance by Jurisdiction Report on your screen, print the report, or export the report data in PDF or CSV format.  For more information about this report, see Distance By Jurisdiction Report.

Fuel By Jurisdiction Report

The Fuel by Jurisdiction Report is used to determine the amount of fuel purchased in each jurisdiction for each vehicle. You can view the Fuel by Jurisdiction Report on your screen, print the report, or export the report data in PDF or CSV format.  For more information about this report, see Fuel By Jurisdiction Report.

Fleet Report

The Fleet Report is used to determine distance and fuel in each jurisdiction for each vehicle, and to validate fuel and mileage data to prepare for tax filing. You can view the report on your screen, print the report, or export the report data in PDF or CSV format. 

The Fleet Report is useful for International Registration Plan (IRP) renewals, insurance assessments, audits, and Commercial Vehicle Operator's Registration (C.V.O.R.).

For more information about this report, see Fleet Report.

Fuel Efficiency Report

The Fuel Efficiency Report is used to individual fueling records for each vehicle and to help validate fuel and mileage data to prepare for tax filing. You can view the report on your screen, print the report, or export the report data in PDF or CSV format.

The Fuel Efficiency Report is useful for International Registration Plan (IRP) renewals, insurance assessments, audits, and Commercial Vehicle Operator's Registration (C.V.O.R.).

For more information about this report, see the Fuel Efficiency Report.

Jurisdiction Crossing Report

The Jurisdiction Crossing Report provides details about each time a vehicle crossed from one IFTA taxing jurisdiction into another. This report includes information such as the date, time, GPS coordinates, vehicle odometer, and the name of the jurisdictions the vehicle entered and departed.

You can view the Jurisdiction Crossing Report on your monitor, print the report, or export the report data in PDF, Word, Excel, or CSV format.

For more information about this report, see the Knowledge Base article Jurisdiction Crossing Report

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