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A Driver Vehicle Inspection Report, also known as a DVIR, is a formal record of inspection that is required by the Department of Transportation. It confirms that a commercial motor vehicle is safe to operate. Drivers must complete DVIRs daily, for any commercial vehicle they operate. They are necessary at the beginning and end of any equipment usage. Used to identify defects and safety hazards, they are typically done before starting and after completing a trip, but you may see them at any time during your trip, since inspections must also be completed for tractors that are picked up and trailers that are hooked and dropped mid-trip.
Note: DVIRs can be added as an Adhoc Task.
Your company may call DVIRs pre-trip or post-trip inspections. They may also be named something different.
When completing a DVIR remember that your Duty Status must be “On Duty. You have the opportunity to go “On Duty” when the trip starts and when the trip’s Start task is completed. You can also go to your Omnitracs Compliance application to change your Duty Status.
Completing a DVIR
To complete an inspection report, follow these steps.
- Tap the DVIR task in the Circle of Service. The equipment that is assigned to the trip displays on the DVIR screen. If the asset information is incorrect or there is a piece of equipment missing, you will need to specify the correct or additional assets.
- To edit the truck or trailer for which you are completing the inspection, tap the edit icon next to the equipment. The Add or Remove Assets to inspect screen displays.
- To remove an incorrect asset, tap the X beside the asset you want to remove.
- To add an asset, in the Enter Asset ID field, begin typing the asset ID. A list displays that meets the criteria that was typed. The list is filtered as more information is entered in the field. When the correct Asset ID displays in the list, tap the plus sign beside it. That asset is added to the top of the screen.
Note: If you choose an asset by mistake, simply tap the X beside it to remove it.
- Tap Continue to save your changes and return to the DVIR screen.
The assets listed at the top of the screen are the active assets for the trip and are the ones you will inspect.
- If requested, choose the type of inspection to assign to the DVIR, Pre-Trip, Post-Trip, or Mid-Trip. Based on the type of inspection you choose, you may need to provide more information.
- If requested, enter the current mileage for the truck.
- If you want to view the previous inspection for this truck, tap Yes. Tap No to continue with the current inspection.
- When you inspect the asset, you will be checking numerous inspection points.
Inspection points for a truck include items such as Air Conditioning, Oil Pressure, Air Compressor, Seat/Upholstery, Emergency Equipment, Service and Parking Brakes, Steering, Lights and Reflectors, Mirrors, Tires, and Windshield Wipers. Inspection points for a trailer include items such as Service Brakes, Doors, Scales, Wheels and Rims, Lights and Reflectors, Tires, and Suspensions. Scroll down the screen to see all the inspection points.
- If you find a problem, tap the arrow next to an inspection point and check the appropriate boxes that reflect the defects. For example, under Lights and Reflectors, if a reflector is broken off and needs to be replaced, check the Reflectors (minor) box.
Note: Notes and photos can be added to provide more details about an issue that was found. If they are required, the icon displays in red.
- If no defects are found, enter any necessary comments about the inspection and check the Confirm no defects were found box.
If a defect is found, the Confirm no defects check box changes and asks that you verify the asset is safe for operation.
If you answer No, a warning displays telling you what to do if the vehicle is not safe to operate, such as call your manager or contact the maintenance team. The message is customized by your company according to the process you should follow, so the message you see may be different. Answering No does not stop you from continuing the inspection or the trip, but you will receive a warning every time you open a task throughout the trip.
If the defect is minor and the vehicle is safe to operate, answer Yes.
- Once the truck inspection is complete, if you have other assets that need to be inspected, scroll down further on the screen to complete the inspection for them. If you find a defect, check it off and include any notes or photos that might be helpful. If notes or photos are required, the icon displays in red. Add any inspection comments and confirm that there are no defects or if you found defects, verify that the trailer is safe for operation.
- If prompted, confirm that you completed the CTPAT inspection.
- When the inspection is complete, sign it and provide your name. Use your finger or a stylus to sign your name in the box. To clear your signature and try again, tap Clear and re-sign in the box.
Notes: If available, you can use your previous signature.
Type your name in the Name field and tap Done.
The DVIR screen displays with your signature at the bottom. Your login, name, and trip ID are added to the signature information, as well as your current location’s latitude and longitude and the date and time when the signature was applied.
Tap Done to complete the DVIR task. You are returned to the Circle of Service where the DVIR task is green, indicating that it is complete.
If the asset you are using had defects identified during the previous inspection and those defects have not been repaired, you will see a note that indicates how many defects will carry over to this inspection. When you perform the inspection, the previous defects will show in your inspection. If the defects have been repaired, you will need to certify the repairs before you can perform a new inspection.
- When you open the DVIR task, tap the Repairs need to be Certified message. The Certify Repairs screen displays with a list of defects that were marked during the previous inspection, along with information, such as when the defects were found, who found them, and who repaired them.
- Check the box for each defect that you want to certify as repaired. You can also check the Select All box if you want to certify that all repairs were made.
- Sign the certification or use a previous signature.
- Tap Apply to certify the selected repairs. The screen updates to show that the defects were certified.
- Tap Done and you can continue with the current inspection of the truck or trailer.
If you have repairs done to the equipment while you are running your trip and the person doing the repairs does not have access to the Omnitracs Certify Repairs module, you may be able to certify the repairs yourself, on the mobile device.
To certify a repair while on the road, you must perform a DVIR for the equipment that has been repaired. When prompted, view the previous inspection; the one that was marked with the defect. The Inspection Summary shows the defects that were previously recorded for the equipment. Check the defect and more details and options display. Choose how the defect was resolved and add any necessary comments, such as who made the repair. Once you sign that you certify the selected repairs, the Inspection Summary shows that the defect was repaired and certified.
Reusing A Signature
Once your signature and name are captured on a device, they are available to reuse. The information is saved with your login for that specific mobile device. Reusing the information makes it easier and quicker for you to provide a signature.
To use your existing signature when signing a DVIR, answer Yes to the Use Previous Signature question and tap Continue.